IAB Human Resources Office
The IAB human resources office provides personnel support advice and services for faculty, staff, and students including facilitating hiring faculty, staff, and students; new employee orientations; employee manuals; benefits information; payroll and time-sheet coordination; employee relations; tuition waivers; tax forms; and supervisor resources.
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FY13 Health Plan Rates, Open Enrollment and Coverage Information:
- Open enrollment is April 15- May 15, 2012.
- FY13 UA Choice Rates
2012 Summer Assignments:
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Contact Margo by April 13, 2012 to set-up Faculty and Post-Doc summer contracts and salary.
- Contact Julie by April 30, 2012 to set-up Graduate Student RA positions.
- Temporary employee recruitments: Complete and submit the IAB recruitment form at least 1 month in advance of the expected start date to Julie. Directions are under the "recruitment" tab to the right of this page.
WTE Reminder: If you are an approver and unavailable to approve electronic timesheets, please be sure to set-up and notify your proxy that they need to approve for you. Proxies do not receive auto-generated reminders.
Staff Unionization Updates from UA.
What is new in HR?
Are you interested in hearing about tuition waiver changes, healthcare or leave cash-in changes? Click here for updates
Questions about your TRS or PERS retirement account or retirement benefits? Looking for a workshop?
- There are many excellent resources online at the AK Division of Retirement and Benefits or call 1-800-821-2251.
Electronic Timesheet (WTE):
- WTE Submission and Approval Schedule
- Demonstrations on how to complete or approve the web timesheet.
At this time, only hourly employees are submitting their timesheets through UAOnline with the web timesheet entry program (WTE).
Exempt employees will start their pilot program in Fall 2012. Units roll-in schedule will be determined this summer.
Who are hourly employees?
Employees who write in their hours for each day they worked and are overtime eligible. This includes; undergraduate students, temporary staff and hourly benefited employees.
Who are exempt employees?
Employees who are paid on a bi-weekly salary or stipend and are not overtime eligible. This includes; faculty, post-docs, and graduate students.
| Pay # | Pay Period | Due Date | Pay Day |
|---|---|---|---|
| R10 | 22 Apr - 5 May | 1 May | 18 May |
| R11 | 6 May - 19 May | 15 May | 1 Jun |
| R12 | 20 May - 2 Jun | 29 May | 15 Jun |
| R13 | 3 Jun - 16 Jun | 12 Jun | 29 Jun |
HR Forms
Personnel
- Employment Forms (W-4, Change of Address or Name, etc.)
- Non US resident Forms (NRA)
- Incident Report Forms (Contact IABHR immediately to assist with submission of form and determine if a claim form is needed)
Benefits
- Annual Leave Cash-In Guidelines
- Benefits (Tax Deferred Annuities, Flex Spending Account, etc.)
- Health Forms (Family Medical Leave, PharmaCare/Caremark, UA Choice, etc.)
- Retirement Forms & Pension (TRS/PERS, ORP, TDA)
- Caremark (UA's Pharmacy Benefit Manager)
- Employee Assistance Program
- Health Plan Overview
- Pharmacy
- Premera Blue Cross
- Employee Education Benefits (Tuition Waiver)
- Wellness Program
Payroll
- Payroll Forms (direct deposit, request/change, etc.)
Leave
- Leave Request Form
Use for annual, personal and sick leave requests. Please note: annual leave may not be taken in advance of accrual per Chapter 04.06 Benefits and Leave of BOR Policy and Regulation R04.06.120.4. - Paid Holidays Administrative offices are closed.
- Types of Leave
Performance Evaluations
To evaluate an employee's performance, the supervisor must complete this form. Please contact Margo for a review of the completed form before meeting with the employee.
Recruitment
- IAB Recruitment Form and Directions.
Use this form when recruiting for a student or temporary position. - Position Description Form (PD)
Use this form to set up a benefited position.
Please complete the appropriate form and e-mail it to IAB HR for processing.
Julie Logsdon: Student and Temporary recruitments.
Margo Griffith: Faculty and Benefited Staff recruitments.
Training & Development
Faculty and Staff Governance
Concerns addressed by the Faculty Senate include the following: course and program development and change; policies related to academic procedures; academic freedom and faculty rights and responsibilities; and quality of teaching, research and service.
UAF Staff Council provides non-bargaining non-exempt and exempt employees an avenue to help formulate new policies, change existing policies or working conditions, and other matters that affect services provided by the support staff of the University of Alaska Fairbanks.
Collective Bargaining
Transportation and Travel
Volunteers
Visa Information
The sponsoring faculty member must contact Margo or Julie at IABHR to initiate visa requests.
UAF International Programs & Initiatives
Are you traveling outside of the US and need to know what type of visa you need? There are many resources which can be used. A few are listed below.
