IAB Travel Office

The IAB Travel Office provides assistance with travel forms, airline reservations, expense reports, car rentals, per diem, travel insurance, and reimbursements.

IAB Travel Staff

	Yanci Brownson Travel Coordinator 310 Irving 1 Email 907.474.7811

Before You Travel

Travel Authorization Form (TA): As soon as you know you are going to travel, get a TA form (see Yanci in 310 Irving I) and fill it out, sign it, date it, and submit it for approval. Only items that have been authorized on the TA will be reimbursed.

1. Top left portion of TA Form: Fill in your complete name (not nickname). Use your UAF ID number, not your SSN. Write the address where the reimbursement check should be sent. Include vacation dates if applicable. If attending a meeting, conference, or workshop, attach a copy of the agenda and meeting information.
2. Estimated Costs portion of TA Form:
   1. Transportation:
   • Do not purchase airline / hotel reservations prior to TA approval.
   • Airline travel must comply with the Fly America Act, which requires the use of U.S. airlines when entering and exiting the U.S when federal dollars are used.
   • List estimated transportation costs. When planning travel, use the most economical arrangements that comply with Federal Travel Guidelines.
   • If Personal time will be taken during a business trip, you MUST attach a comparative itinerary for the Business Only travel dates and costs.
   • Attach the Comparative and Conference Agendas to the TA.
   2. Lodging & Meals: Write the number of days and costs per day, using the standard lodging and per diem rates listed here. If the lodging is greater than 1.5 times the standard (per diem) rate, you MUST have approval from the Travel Administrator prior to making arrangements.
   3. Car Rental: List estimated cost. UAF is self-insured, so additional insurance (collision damage waiver) will not be reimbursed. Return rental car with a full gas tank to receive reimbursement for gasoline. Car rentals should be no larger than mid-size without a business justification.
   4. Other: Use for estimated ground transportation costs (taxi, bus, train, etc.), registration, visa costs, etc.
   5. Sign, date, and turn in the TA and attachments to the administrative person in your department.
3. When the TA is approved, you will be notified and/or given a copy. You can then proceed with your travel arrangements.

Quick Clicks

1. Before Traveling
2. After Traveling
3. Travel Reminders

Travel Forms

• UAF Travel Office
• Travel Expense Report and Instructions (MS Excel)
• UA Travel Regulations
• Car Mileage Reimbursement Form (pdf)