The IAB Proposal Office provides pre-award support including proposal formatting, preparation of budgets and budget narratives, compilation of required documentation, coordination with the UAF office of sponsored programs, and electronic submission.
UAF funding opportunity database
If you're a principal investigator, research administrator, faculty member, or student involved in the research process, UAF has a new research administration service for you. It's called InfoEd. While the entire system is not yet functional, you can currently access InfoEd's Sponsored Projects Information Network (SPIN) - InfoEd calls it the world's largest database of funding opportunities.
Training is available from UAF's Office of Grants and Contracts Administration. Contact: firstname.lastname@example.org
Overview of the Proposal Process
Please note: Changes and/or corrections can be expected at any of these review stages.
Reminder. When an agency asks for the applicant address, the following should be used. Note that this is not the address of the PI or school/institute/department. This address references the UAF Office of Grants and Contracts, where awards should be sent.
University of Alaska Fairbanks, PO Box 757880, Fairbanks AK 99775-7880
Preparing Proposal Budgets - Overview
A UAF budget and budget justification are required for every proposal, regardless of agency requirements (per OSP policy).
The spreadsheet will automatically calculate salaries based on the following formula:
For example, a faculty member's salary for 2 mos at $40/hr:
($40/hr)(174hrs/mo)(2 mo)(1.5% leave benefit rate) = $14,128 in salary
($14,128 salary) (31.2% fringe benefit rate) = $4,408 in staff benefits
For budgets with multiple years of funding, the spreadsheet will automatically calculate an annual increase to your salary each year to account for inflation. These spreadsheets are protected. If you have questions about the templates, please contact the IAB Business Office.
Proposals involving less than the full overhead rate of 50.5% need to be pre-approved by IAB director Brian Barnes and, if possible, advance notice given to IAB proposal coordinators for the extra document and approval process.
Rates of Pay
|Post Docs and Research Scientists (FY16) These are Minimum Rates
|Years One and Two – non-union (min. $19.87/hr) includes 0.1% Leave rate|
|• 9 month contract||$31,679||$9,852|
|• 12 month contract||$42,239||$13,136|
|Year Three – union represented (min. $21.46/hr) includes 1.5% leave rate|
|• 9 month contract||$33,120||$10,049|
|• 12 month contract||$44,160||$13,955|
|Research Technicians (FY16) (min. $14.66/hr)|
|• One month temporary (0% leave rate)||$2,551||$222|
|• One month benefited (22.4% leave rate)||$3,112||$1,771|
|Graduate Students — Typical Stipend Rate (Fall 2015)|
|Graduate Students who holds Bachelors - $23.67/hr - Add yearly health insurance $2,200|
|• Academic Year Stipend||$17,989||$0|
|• Full-time Summer Stipend||$13,255||$1,153|
|• Half-time Summer Stipend||$6,628||$577|
|Ph.D. student who holds a Masters - $25.48 - Add yearly health insurance $2,087|
|• Academic Year Stipend||$19,365||$0|
|• Full-time Summer Stipend||$14,269||$1,241|
|• Half-time Summer Stipend||$7,134||$621|
|Ph.D. student who has passed comp. exams - $27.43/hr - Add health insurance $2,087|
|• Academic Year Stipend||$20,847||$0|
|• Full-time Summer Stipend||$15,361||$1,336|
|• Half-time Summer Stipend||$7,680||$668|
|For budget purposes in a proposal please contact the proposal coordinators.|
Student Stipends, Tuition, and Health Care
A student working 20 hrs/wk for two semesters works a total of 760 hours. A student working 40 hrs/wk all summer works 560 hours. FT summer work also accrues staff benefits of 8.2%. Total hours for a whole year: 1320.
Holds Bachelor Degree - $23.67/hr, ($946.68 biweekly)
Holds Master Degree - $25.48/hr, ($1,019.26 biweekly)
Has Passed PhD Exam - $27.43/hr, ($1,097.16 biweekly)
In-state grad tuition is $423 per credit per year with a 10% increase each year tuition is requested.
Out-of-state grad tuition is $864 per credit per year with a 10% increase each year.
Please click the link below for the most current graduate student health insurance rates.
Facilities & Administration Costs (F&A)
Please visit the OSP web site for information regarding Reduced & Off-Campus F&A rates at
F&A Rates .
Current facilities and administration (F&A) costs rate: 50.5% * (For proposals that do not allow full F&A cost recovery, please contact the IAB Director, Brian Barnes.)
Recharge Center Rates
If you are planning to use any of the UAF RECHARGE CENTERS, please see the following documents for their rates.
All organizations subcontracting to UAF must provide:
All UAF investigators subcontracting to other organizations should provide the same information. The subcontract will be internally processed the same as a standard proposal and will need to get all the required approvals at all levels.
Important Notices for NSF Proposals
Beginning January 2012, the Division of Environmental Biology (DEB) and Integrative Organismal Systems (IOS) will be instituting an annual cycle of preliminary and full proposals. Preliminary proposals will be accepted in January and a binding decision will be made to invite/not invite full proposals for submission in August. Full proposals received that were not invited will be returned without review. A limit on the number of submissions of preliminary proposals accepted from each proposer is also described in this solicitation. After July 13, 2011, the Division will no longer accept full proposals without invitation to its core programs except in the case of (1) proposals submitted in response to the CAREER, OPUS, RCN, PGRP or DDIG solicitations; or(2) special proposals that are described in the Grant Proposal Guide, i.e., RAPID, EAGER, workshops, and supplement requests. All other submissions to the core programs must first be in the form of a preliminary proposal, with full proposals submitted only after invitation.
In a given year, an individual may participate as a PI, co-PI, or lead senior investigator of a subaward on no more than two preliminary proposals submitted in response to each Division solicitation (DEB or IOS). Preliminary proposals in excess of the limit for any person may be returned without review in the reverse order received. "PI, co-PI, or lead senior investigator of a subaward" refer to the role an individual would play in a full proposal including all parts of a collaborative proposal. Participating in a proposal as other senior personnel does not count in this limit. It is the responsibility of the submitters to confirm that the entire team is within the eligibility guidelines. Changes to the team post-submission to meet the eligibility limits will not be allowed.
This limit does not include proposals to other solicitations [e.g., Research Coordination Networks (RCN),Opportunities for Promoting Understanding through Synthesis (OPUS), Ecology and Evolution of Infectious Diseases (EEID), Dynamics of Coupled Natural and Human Systems (CNH), Doctoral Dissertation Improvement Grants (DDIG), Assembling the Tree of Life (AToL), Long-Term Ecological Research (LTER), Faculty Early Career Development Program (CAREER)] or to core programs in other BIO Divisions [Molecular and Cellular Biosciences(MCB), Integrative Organismal Systems (IOS) and Division of Biological Infrastructure (DBI)]. However solicitations may have their own limit guidelines so be sure to review those carefully for details. Please consult the DEB website for answers to frequently asked questions.
For more details regarding DEB solicitation see: http://www.nsf.gov/pubs/2011/nsf11573/nsf11573.htm
IOS solicitation: http://www.nsf.gov/pubs/2011/nsf11572/nsf11572.htm
New formatting limitations are effective June 1, 2007. Use of only approved typefaces identified below, a black font color and font size of 10 points or larger must be used. Allowed typefaces are: Arial 11, Courier New, or Palatino Linotype at a font size of 10 points or larger or Times New Roman at font size of at least 11 point. No more than 6 lines within a one inch vertical space and one inch margins in all directions.
The Project Summary must clearly address in separate statements (within the one page summary): (1) the intellectual merit of the proposed activity; and (2) the broader impacts resulting from the proposed activity. See the NSF Grant Proposal Guide (GPG) for further instructions.
The Project Description must describe as an integral part of the narrative, the broader impacts resulting from the proposed activities. Examples illustrating activities likely to demonstrate broader impacts are available electronically on the NSF web site at: http://www.nsf.gov/pubs/2003/nsf032/bicexamples.pdf. See the GPG for further instructions.
Don't forget to include Results from Prior NSF Support for ALL Co-PI's of the proposed activities in your Project Description. You must report on results from the most closely related project for each investigator:
Postdoctoral Researcher Mentoring Plan. Each proposal that requests funding to support postdoctoral researchers must include, as a supplementary document, a description of the mentoring activities that will be provided for such individuals. In no more than one page, the mentoring plan must describe the mentoring that will be provided to all postdoctoral researchers supported by the project, irrespective of whether they reside at the submitting organization, any subawardee organization, or at any organization participating in a simultaneously submitted collaborative project. Proposers are advised that the mentoring plan may not be used to circumvent the 15-page project description limitation.
Data Management Plan. Proposals must include a supplementary document of no more than two pages labeled "Data Management Plan". This supplement should describe how the proposal will conform to NSF policy on the dissemination and sharing of research results and may include:
A valid Data Management Plan may include only the statement that no detailed plan is needed, as long as the statement is accompanied by a clear justification.
Important Notices for NIH Proposals
All NIH Applications Require an NIH eRA Commons Account for all PI and Co-PI
NIH Application Guide (Instructions and Forms)
Instructions for NIH proposals
Office of Grants and Contracts Pre-Award
University of Alaska Fairbanks
P.O. Box 757270
Fairbanks, AK 99775-7270
Andrew Gray, Associate Director
Tapiana Wray, Pre-Award Grant & Contract Analyst
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